...
FORM  1099-S  INFORMATION
Any questions? Please call (800) 445-1099 for further information.

  Home  |   I  |   II  |   III  |   IV  |   V  |   VI  |   VII  |   VIII  |   IX  |   X  |   XI  |   XII  |   XIII  |   Contact Us


Section I

HOW TO FILL OUT THE INPUT SHEET


There are two different input sheets. Please click on the one you are using for specific instructions.

1099-s   1099-s

8 by 4 Input Form

  1. The filer is the escrow company handling the transaction. Please enter the filer's name, address, and telephone number. This information may be pre-printed.

  2. The filer's federal identification number is the escrow company's taxpayer identification number. This information may be pre-printed.

  3. The transferor's identification number is the seller's social security number or other taxpayer identification number. In the case of a foreign seller, this box may contain an individual taxpayer identification number (ITIN) similar to a social security number or it may be blank if the foreign seller does not have an identification number. Please see below for more information on foreign sellers.

  4. The transferor's name and address is the seller's information. Please see below in the case of multiple sellers.

  5. Please enter the escrow number. This is the escrow company's file number for tracing purposes.

  6. Box 1: Date of closing. Please enter the date the escrow transaction closes. This is normally the date the documents are recorded by the County Recorder's Office.

  7. Box 2: Please enter the sales price. Gross proceeds is the total consideration received for the property. It is not the net proceeds received out of escrow. Please see below for additional information if this transaction is part of an exchange. Please see below for additional information if the sales price is unknown at the time of closing because it is part of a contingent payment transaction.

  8. Box 3: Please enter a description of the property transferred. This can be a street address, a legal description, an assessor's parcel number, or any other description that identifies the property. For example, "corner of 6th and Mills in Hometown, CA" is an acceptable description.

  9. Box 4: Please check this box if the seller has received or will receive property or services as part of the sales price. The most common time this box would be checked is in the case of an exchange where the seller will receive another property in exchange for the property being transferred.

  10. Box 5: Please enter the buyer's pro-ration charge of the property taxes. This is the portion of the property taxes previously paid by the seller that is charged to the buyer through the escrow transaction. If the buyer is not charged for property taxes or is credited for a portion of the property taxes, this box is to be left blank.

8 by 11 Input Form

  1. "Order/Escrow Number:" Please enter the escrow number. This is the escrow company's file number for tracing purposes.

  2. "Actual Closing Date:" Please enter the date the escrow transaction closes. This is normally the date the documents are recorded by the County Recorder's Office.

  3. "Sales Price:" Please enter the sales price. This is the total consideration received for the property. It is not the net proceeds received. Please see below for additional information if this transaction is part of an exchange. Please see below for additional information if the sales price is unknown at the time of closing because it is part of a contingent payment transaction.

  4. "Property Tax CREDIT to Seller:" Please enter the seller's pro-ration credit of the property taxes. This is the portion of the property taxes previously paid by the seller that is charged to the buyer through the escrow transaction. If the seller is not credited for property taxes or is charged for a portion of the property taxes, this line is to be left blank and check the box on the next line.

  5. "SUBJECT PROPERTY INFORMATION:" Please enter a description of the property transferred. This can be a street address, a legal description, an assessor's parcel number, or any other description that identifies the property. For example, "corner of 6th and Mills in Hometown, CA" is an acceptable description.

  6. "Check Here if You Qualify for No Information Reporting on the Reverse of This Form": If the property sold was your principal residence and you qualify as being exempt from the reporting requirements, please complete the back of the form and check the box. Please see below for more information on the sales of principal residences.

  7. "Other Property and/or Services Received": Please check this box if the seller has received or will receive property or services as part of the sales price. The most common time this box would be checked is in the case of an exchange where the seller will receive another property in exchange for the property being transferred.

  8. "Total Number of 1099's to be Produced for this Property?": Please indicate the number of sellers to receive Form 1099-S. Please see below for more information in the case of multiple sellers.

  9. Please check the appropriate box describing the type of transaction. Please see below for more information on exchanges and contingent payment transactions.

  10. "Sales Price Cannot Be Determined with Certainty": Check this box if the sale is part of a contingent payment transaction wherein the final sales price will be determined at a later date. Please see below for more information on contingent payment transactions.

  11. Seller's Information: Please complete the seller's name, address, telephone number, and taxpayer identification number. Please complete this section for as many sellers as applicable by using as many input sheets as necessary. The taxpayer's identification number may be a social security number or other taxpayer identification number. In the case of a foreign seller, this box may contain an individual taxpayer identification number (ITIN) similar to a social security number or it may be blank if the foreign seller does not have an identification number. See below for more information on foreign sellers. Also, please indicate the seller's ownership percentage to be reported. Please see below for more information on multiple sellers.

Additional topics:
Who is Subject to the Reporting Requirements
Which Transactions are Subject to the Reporting Requirements
Sales of Principal Residences
Multiple Sellers
Husbands and Wives
Foreign Sellers
Exchanges
Exempt Volume Transferors
Contingent Payment Transactions
Time Deadlines
How to Contact Us

...
FORM 1099-S INFORMATION
Any questions? Please call (800) 445-1099 for further information.